Privacy Policy

PART I: TERMS OF USE & USER POLICY

Last Updated: August 11, 2026

Website: vectistax.gr

Entity: Vectis Tax & Business Advisory

1. Nature of Services & Regulatory Disclaimer

Strategic Advisory & Management Services: Vectis Tax & Business Advisory operates as an independent business management, strategic tax consulting, and operational advisory firm. The informational content on this website and initial advisory consultations provided directly by Vectis constitute high-level strategic management guidance, administrative support, and educational oversight.
Statutory Accounting & Regulated Filings: In full compliance with Greek Law 2515/1997, Law 4152/2013, and the regulations of the Economic Chamber of Greece (OEE):
- Reserved statutory accounting acts—including formal signature and submission of annual financial statements, official AADE corporate tax returns, statutory ledger sign-offs, and certified audit reports—are performed exclusively by independent, fully certified, Class A/B Licensed Accountants & Tax Advisors (Λογιστές-Φοροτεχνικοί) holding active authorization cards from the Economic Chamber of Greece.
- Strategic advice offered prior to certified partner engagement does not constitute a certified tax filing or official legal signature.

2. Subcontracting & Third-Party Professional Network

Disclosure of Outsourcing: To deliver turnkey end-to-end management, Vectis collaborates with and subcontracts specific technical deliverables to an external network of independent certified professionals, including:
- Licensed Accountants & Tax Consultants (Λογιστές-Φοροτεχνικοί)
- Certified Auditors (Ορκωτοί Ελεγκτές)
- Legal Counsel & Bar-Registered Attorneys (Δικηγόροι)
- Certified Civil Engineers & Notaries (for Golden Visa / Real Estate transactions)
Client Consent & Engagement: By engaging Vectis for operational management, the client explicitly consents to the referral or outsourcing of certified components of their project to these qualified partners. Client data passed to subcontracted professionals is limited strictly to what is required to execute statutory filings or legal acts under strict professional secrecy.

3. Client Responsibilities & Accuracy of Data

Duty of Truthful Disclosure: The accuracy of any tax strategy, financial projection, or advisory report generated by Vectis or its external partners depends entirely on the completeness and authenticity of the records provided by the client.
Client Verification: The client warrants that all receipts, invoices, asset disclosures, contracts, and personal data provided to Vectis are true, legal, and untampered. Vectis assumes no duty to audit or independently verify client-provided records for fraud, tax evasion, or intentional omission.

4. Satisfaction Sign-Off & Complete Release of Liability

Delivery & Review Period: Upon completion of a consultation session, advisory report deliverable, or operational mandate, the client is granted a review window to inspect the work.
Satisfaction & Final Acceptance: Once the client explicitly approves the deliverable, signs the advisory report, or accepts the consultation outcome without written objection within five (5) business days, the mandate is deemed fully satisfied and complete.
Exclusion of Post-Delivery Liability:
- Vectis and its representatives carry zero liability for regulatory fines, AADE tax audits, retroactive statutory interest, or legal penalties arising after the delivery and client acceptance of advisory services.
- Changes in Greek tax legislation (e.g., updates to myDATA rules, AADE circulars, or statutory rates enacted after the date of advisory delivery) shall not impose any retroactive liability on Vectis.
Cap on Damages: In any event, the maximum aggregate monetary liability of Vectis for any claim arising out of advisory services rendered shall not exceed the actual fees paid by the client for that specific advisory engagement.

5. Intellectual Property

All original frameworks, custom tax diagnostic reports, strategy templates, website code, logos (Vectis Tax & Business Advisory), and website copy published on vectistax.gr are the intellectual property of Vectis. Unauthorized reproduction, scraping, or commercial resale without express written authorization is strictly prohibited.

6. Governing Law & Jurisdiction

These Terms of Use are governed by the laws of the Hellenic Republic (Greece) and relevant European Union regulations. Any legal dispute arising from the use of vectistax.gr or services rendered hereunder shall be subject to the exclusive jurisdiction of the competent Courts of Greece.

PART II: PRIVACY & COOKIE POLICY (GDPR COMPLIANCE)

Last Updated: August 11, 2026

Compliance Standard: EU General Data Protection Regulation (GDPR 2016/679) & Greek Law 4624/2019

1. Data Controller Identification

The Data Controller responsible for processing personal data on vectistax.gr is:

Entity: Vectis Tax & Business Advisory
Website: vectistax.gr
Contact Email: info@vectistax.gr

2. Personal Data We Collect & Legal Basis

We collect and process personal data under the following legal bases pursuant to Article 6(1) of the GDPR:

Data Type	Specific Information	Source / Purpose	Legal Basis
Contact Data	Name, email address, phone number, corporate tax ID (AFM).	Submitted via contact forms, intake questionnaires, or booking widgets (Amelia / Tally / Fluent Forms).	Art. 6(1)(b): Contract Performance / Pre-contractual steps.
Marketing Data	Email address, lead source, country of residence.	Submitted via lead capture popups (OptinMonster) for downloadable guides (e.g., Expat Article 5C Guide).	Art. 6(1)(a): Explicit Consent.
Technical Data	IP address, browser type, device info, session logs.	Collected automatically via server hosting infrastructure (Hostinger / LiteSpeed).	Art. 6(1)(f): Legitimate Interest (System Security & Performance).
Preference Data	Language choice (English, Greek, Chinese, German).	Stored via essential session cookies (Polylang).	Art. 6(1)(f): Legitimate Interest (Site Functionality).

3. Third-Party Data Processors & Subcontracting Disclosure

To operate our platform and deliver advisory services, we share necessary data elements with vetted third-party service providers bound by GDPR Data Processing Agreements (DPAs):

Subcontracted Certified Professionals: When certified filings or legal representation are required, relevant financial/tax documents are shared with our licensed partner accountants (Λογιστές-Φοροτεχνικοί) and legal council under statutory confidentiality.
Lead Capture & Marketing (OptinMonster): Email addresses entered into conversion popups are processed via OptinMonster to deliver requested downloadable guides.
Multilingual Management (Polylang): Stores localized cookie data to remember language preferences (/en/, /gr/, /zh-cn/) across sessions.
Web Infrastructure & Analytics (Hostinger & Rank Math / IndexNow): Hosting and search indexing tools process IP addresses and server access logs strictly for performance monitoring and instant search engine verification.

4. Cookie Policy

vectistax.gr uses cookies to ensure site performance, store language choices, and capture leads.

Essential Cookies: Required for basic site navigation, SSL security, and Polylang language switching. Cannot be disabled.
Analytical / Optimization Cookies: Used to analyze visitor traffic patterns (e.g., Rank Math, LiteSpeed Cache).
Marketing Cookies: Deployed via OptinMonster to prevent repetitive popups once a user has dismissed or completed an opt-in form.

Visitors can control or delete cookies at any time through their personal browser settings.

5. Data Retention Period

Lead Submissions & Advisory Inquiries: Retained for up to twenty-four (24) months from initial contact unless an ongoing consulting contract is established.
Client Financial & Advisory Records: Retained for the statutory duration mandated by Hellenic tax law (typically 5 to 10 years following tax year execution) to assist clients in the event of formal AADE tax reviews.

6. Your Rights Under GDPR

As a data subject located in the EU/EEA, you possess the following statutory rights:

Right of Access (Art. 15): Request a copy of all personal data held by Vectis.
Right to Rectification (Art. 16): Correct inaccurate or incomplete personal records.
Right to Erasure / “Right to be Forgotten” (Art. 17): Request deletion of personal data where processing is no longer legally required.
Right to Restrict Processing (Art. 18) & Data Portability (Art. 20).
Right to Lodge a Complaint: You have the right to file a complaint with the Hellenic Data Protection Authority (HDPA) (www.dpa.gr).

To exercise any GDPR rights, send a direct written request to info@vectistax.gr.